01
Records Custodian
Blackwood serves as the official custodian and repository of all District records, ensuring accurate maintenance, transparency and secure long-term archiving.
Services
Administrative, financial, and operational support for public infrastructure districts.
Blackwood handles the day-to-day responsibilities required to keep Districts organized, compliant, and responsive to residents, board members, consultants, and jurisdictions.
Core Services
Built for the full District lifecycle.
From board meetings and public notices to records, websites, agreements, and resident support, Blackwood helps Districts stay organized and responsive.
02
Resident Inquiry Support
Blackwood responds to inquiries from District residents, providing timely and accurate information and coordinating follow-up as needed.
03
Board Meeting Coordination
Our consultants prepare agendas, assemble board packets, record minutes, and coordinate all requirements associated with District board meetings.
04
Public Notice Management
Preparation and publication of all legally required notices for District meetings, hearings, and public actions.
05
Consultant & Professional Team Management
Blackwood manages District consultants—including bond counsel, auditors, bookkeepers, and engineers—to ensure coordinated and timely delivery of services.
06
Legislative Monitoring & Reporting
Ongoing monitoring and reporting of legislative or regulatory changes that may affect District operations, compliance, or financial obligations.
07
District Development Agreement Administration
Administration of financing agreements and coordination of annual audits, ensuring accurate documentation, compliance, and timely completion.
08
District Calendar & Website Administration
Blackwood maintains the District calendar, document archive, and website development and management to ensure transparency, accuracy, and public accessibility.
09
Vendor & Contract Management
Our consultants oversee service contracts, process vendor payments, and prepare detailed monthly expense reports for District review.
10
Budget Preparation & Presentation
Preparation, publication, and presentation of the annual budget and related resolutions for board consideration and adoption according to statutory requirements.
Extended Financial & Compliance Support
Financial reporting, billing, disclosure, and debt service coordination.
Blackwood supports the financial and compliance workflows that are essential to effective District operations.
Financial Reporting, Budget & Rebate Administration
- Maintain monthly financial statements
- Prepare the annual budget and track monthly expenditures
- Prepare monthly claims for District board review
- Coordinate with auditors for year-end audits
- Assist with arbitrage rebate calculations
Assessment Billing & Data Management
- Coordinate annual special assessment billings with the county assessor or bill and collect assessments directly when needed
- Maintain and update parcel-level assessment information, including website updates when appropriate
- Track payment activity, delinquencies, and reallocations following parcel splits or consolidations
- Prepare payoff statements for homeowners and title companies
Disclosure & Compliance Management
- Prepare and distribute required District disclosure reports
- Support bond issuances through document review and required disclosures
- Prepare collection and delinquency reports for the District board and trustee
Bond & Debt Service Coordination
- Coordinate bond debt service payments with the trustee
- Provide the county assessor with information needed to calculate the District’s GO tax rate
Get Started
Ready to streamline your District?
Schedule a consultation to discuss your administrative, financial, and operational needs.